Standard Boat Surveyor Contract Terms
As a YDSA and IIMS boat surveyor we operate under their adapted terms and conditions, these are below and a copy will be sent to you with a separate contract.
Surveyors’ Terms of Business (October 2014)
IT IS AGREED that:-
A. These Surveyor’s Terms of Business (October 2014) shall form part of the Agreement between the Surveyor and the Client; and
B. The Surveyor shall perform the Scope of Work as set out in the Agreement subject to the following terms:
1.1 The Surveyor shall undertake the services to which these terms relate with reasonable care, skill and diligence.
1.2 The Client’s instructions and the scope of the Surveyor’s services hereunder, are as defined in the Scope of Work. Any subsequent changes or additions to the Scope of Work must be agreed in writing by the Parties.
1.3 The Client undertakes to:
1.3.1 ensure that full instructions are given to the Surveyor and are provided in sufficient time to enable the required services to be performed effectively and efficiently. The Client agrees to disclose to the Surveyor all relevant information of which they have knowledge, or to which they have access, in relation to the Vessel to be surveyed;
1.3.2 in consultation with the Surveyor, procure all necessary access to premises and vessels (including lift-out, trials and facility for inspection ashore and afloat as appropriate) for no less than such a time as shall in each particular circumstance be reasonable to enable all appropriate inspections and tests to be undertaken or performed; and
1.3.3 ensure that all appropriate safety measures are taken to provide safe and secure working conditions provided always that in the event of any breach of the requirements of Clauses 1.3.1 to 1.3.3 causing any failure on the Surveyor’s part to undertake the Scope of Work the Client shall be responsible for all consequential costs incurred by the Surveyor and in respect of any element of the Scope of Work undertaken.
1.4 Pursuant to the Scope of Work, the Surveyor will inspect the Vessel as thoroughly as is practicable and endeavour to comment on the more important items where, in the Surveyor’s reasonable opinion, major costs consequences are considered likely to arise. It follows that the Surveyor cannot comment on every minor matter but the Surveyor will try to point out where small factors may become more serious.
1.5 The Surveyor’s intention is to report on the condition of the hull(s), superstructure and fixtures (if any) of the Vessel so far as can reasonably be ascertained from a visual inspection of the Vessel at its location at the time of survey. The Client accepts that the Surveyor’s survey report(s) cannot cover hidden, unexposed or inaccessible areas of the Vessel, neither can the Surveyor undertake to investigate areas that the Surveyor believes to be inaccessible at the time of inspection. Where the Surveyor is unable to gain access to areas commonly accessible, the Surveyor will endeavour to point this out.
1.6 In every case, the Surveyor recommends a full survey of a Vessel, to include inspection of the Vessel while lifted out and while in the water. Where the Surveyor accepts instructions to survey a Vessel solely on the basis of an inspection of the Vessel out of the water, the Surveyor makes no representation and gives no warranty as to the watertight integrity or buoyancy of the Vessel.
2.1 All valuation work undertaken shall be in accordance with the Scope of Work and, unless otherwise stated in writing, such work relates solely to the date and place referred to. Valuations are based on opinions only and are not representations of fact, nor do they carry with them any guarantee of the particulars or information on which opinions are based. Valuations assume a willing buyer and willing seller and market conditions applicable at the time of valuation or such other date as is expressly referred to.
3.1 The fee agreed between the Surveyor and the Client for the services to be provided by the Surveyor under this Agreement (“the Survey Fee”) shall not include the costs of travel, subsistence and accommodation which will be charged in addition and in accordance with this Clause 3 unless stated in the agreement.
3.2 The Survey Fee and all expenses shall become due and payable on such terms and in such amounts as shall be agreed from time to time. VAT or other EU equivalent shall be payable, if applicable, in addition to all fees and expenses. (Currently Boat Surveyor LTD is not VAT registered and no VAT will be due). Invoices will be submitted in respect of all fees and expenses when due and the amount of each invoice shall be settled before the work is under taken unless agreed otherwise. Thereafter, interest shall be payable on all sums owing and unpaid at a rate of 3% over Barclays Bank plc (London) base rate.
3.3 Cancelation fees – If the survey is cancelled by the customer for any reason after the contract has been agreed, the customer will be liable to pay 50% of the original quote less any travel costs. The surveyor will endeavour to book another survey on the same day and if successful will not make any further survey charges.
3.4 Flight delays and cancelations – If the survey includes flight or travel (which will have been paid for in advance by the customer), the timing of the flights will be agreed between both parties before booking is made. Once the booking is made, if the survey is not able to be undertaken or has to be postponed due to flight delays or disruption through no fault of either party, all costs will be met by the Client. For clarity this could involve but is not limited to – extra days of travel (charged at £250 per day), additional overnight accommodation, lost flight costs, extra flight costs. The Surveyor agrees not to charge additional survey days if the survey is postponed and re-scheduled for a further date. If the client and surveyor agree to cancel the survey due to these delays, the surveyor agrees to refund any unused costs.
4.1 The Surveyor shall not be liable under this Agreement for any loss or damage caused in circumstances (i) where there is no breach of a legal duty of care owed to the Client by the Surveyor or (ii) where, notwithstanding any such breach, any loss or damage is not a reasonably foreseeable result of such breach.
4.2 All services and reports are provided for the Client’s use only. No liability of any nature is assumed towards any other party and nothing in these terms, or the relationship between the Surveyor and the Client, shall confer or purport to confer on any third party a benefit or the right to enforce any provision of these terms. The provisions of the Contracts (Rights of Third Parties) Act 1999 shall not apply to this Agreement and any person who is not a party to this Agreement shall have no right under that Act to enforce any term(s) of this Agreement. The surveyors liability shall expire 12 months after completion of the services in respect of which liability is alleged to arise and shall thereafter have no liability in respect of those services and/or any alleged default in connection with the provision thereof.
4.3 The Surveyor shall not be responsible for loss or damage or any increase in loss or damage resulting from any material breach by the Client of any term of this Agreement.
4.4 Any claim by the Client in respect of any breach of the Surveyor’s obligations under this Agreement must be notified to the Surveyor as soon as is reasonably practicable after the Client becomes aware of the breach. Where any breach is capable of remedy, the Surveyor must be afforded a reasonable opportunity to put matters right at his expense.
4.5 The Client agrees that, for reasons of commercial practicality, it is necessary to limit the Surveyor’s potential liability in respect of loss or damage suffered by the Client as a result of any breach by the Surveyor of any of the Surveyor’s obligations under this Agreement. As such, the Client agrees that no liability howsoever arising whether under this Agreement or otherwise shall attach to the Surveyor except insofar as such liability is covered by the professional indemnity insurance referred to at paragraph 4.6 and such liability (including Claims Expenses) shall in any event be limited to £250,000 or such higher sum as the parties shall agree in writing prior to commencement of the services to which these terms relate (hereafter referred to as “the Agreed Indemnity Limit”).
4.6 The Surveyor shall maintain professional indemnity insurance in the amount of the Agreed Indemnity Limit throughout the period of the performance of the Surveyor’s duties hereunder provided that such insurance shall remain available at reasonable market rates.
4.7 The Surveyor’s liability shall not extend to particulars, data and other information given to the Surveyor by others or obtained from outside sources, publications and the like reasonably relied upon by the Surveyor, including Class records, registry details or other such information and no assurances can be given regarding the accuracy of the same.
4.8 Unless otherwise stated in writing, all services and reports are provided on the basis that they carry no guarantee regarding ownership or title, freedom from mortgages or charges, debts, liens or other encumbrances, or vessel stability, performance or design.
4.9 The Client shall be responsible for any losses, expenses or other costs reasonably incurred by the Surveyor that are caused by a breach of the Client’s obligations to the Surveyor hereunder.
4.10 The Surveyor shall not be liable in respect of any breach of his obligations hereunder resulting from unforeseeable causes beyond the Surveyor’s reasonable control.
4.11 The copyright of the survey remains with the surveyor and should not be copied in part or whole without the express permission of the surveyor.
Business or Commercial Operations
4.11 Notwithstanding any other provision of this Agreement, where the Client is acting in the course of a business or commercial operation:
4.11.1 the Surveyor’s liability shall expire twelve months after the Survey Report is delivered to the Client and The Surveyor shall thereafter have no further liability whether in contract, tort or otherwise; and
4.11.2 the Surveyor shall have no liability whether in contract, tort or otherwise for:
22.214.171.124any consequential or economic loss or for loss of profit or turnover or loss of use suffered by the Client howsoever arising, whether under this Agreement or otherwise, and without prejudice to the generality of the foregoing the Surveyor shall not be liable for any consequences of late performance of any survey and/or late delivery of any survey report;
126.96.36.199any breach of his obligations hereunder of which written notification shall not have been given within 14 days of the date on which the Client ought reasonably to have become aware of the existence of such breach;
188.8.131.52any loss, injury or damage sustained as a result of:
i. any defect in any material or workmanship;
ii. an Act of God or other circumstances beyond the control of the Surveyor; or
iii. the act, omission or insolvency of any person other than the Surveyor;
and the Surveyor shall have no liability to indemnify the Client in respect of any claim made against the Client for any such loss, injury or damage;
4.12 Notwithstanding any other provision of this Agreement:
4.12.1 unless otherwise stated in writing, no guarantee is given against faulty design, latent defects or of suitability of any vessel or other item for any particular purpose or of compliance with any particular local, national or international requirement or code, and opinions are given without the benefit of running of machinery or opening up or other dismantling whether of interior linings, machinery or other items or systems;
4.12.2 the Surveyor shall have no liability whether in contract, tort or otherwise in respect of the consequences of late, incomplete, inadequate, inaccurate or ambiguous instructions or the non-disclosure by the Client of relevant information.
5 Law and disputes
5.1 This Agreement shall be construed in accordance with and shall be governed by English law. All disputes arising out of or in connection with this Agreement shall be submitted to the exclusive jurisdiction of the Courts of England and Wales.
6.1 The Surveyor may terminate the appointment forthwith if the Client fails for more than 28 days to pay any sum due when demanded, or if the Client fails to respond promptly to requests for information and/or instructions and fails adequately to respond to 28 days’ formal notice of such failure, without prejudice to the Surveyor’s accrued rights.
6.2 Without prejudice to the accrued rights of the other party, either party may terminate the appointment forthwith by notice if the other party shall become bankrupt or insolvent, or make any arrangement or composition for the benefit of creditors, or have anything analogous to any of the foregoing under the laws of any jurisdiction occur to it, or cease (or threaten to cease) to carry on business.
6.3 No exercise or failure to exercise or delay in exercising any right or remedy vested in either party shall be deemed to be a waiver by that party of that or any other right or remedy.
6.4 Neither party shall transfer or assign its rights or obligations under these terms without the prior written consent of the other.
6.5 In the event that any provision of these terms is held to be a violation of any applicable law, statute or regulation, such provision shall be deemed to be deleted from these terms and shall be of no force or effect and these terms shall remain in full force and effect as if such provision had not been contained herein. Notwithstanding this, in the event of any such deletion the Parties shall negotiate in good faith in order to agree the terms of an acceptable alternative provision.
6.6 Except where expressly stated to the contrary in a written document signed by the Parties on or after the date hereof, these terms form the entire agreement between the Parties and supersede all previous agreements and understandings between the Parties, and no warranty, condition, description, term or representation is given or to be implied by anything said or written in negotiations between the Parties or their representatives prior to the communication of these terms.
6.7 References to “the Surveyor” include the Surveyor’s employees and persons, firms and companies appointed or engaged by the Surveyor as the Surveyor’s agents for carrying out any work or services under these terms, all persons, firms and companies to whom performance of any work or services under these terms is sub-contracted or delegated by the Surveyor, and all agents and employees of persons, firms and companies referred to in this clause.
6.8 Any communication required to be given under these terms by either party shall be in writing and shall be sufficiently given either by letter, fax or electronic mail (provided the same is capable of being recorded by the recipient in durable form) sent to the other at the contact details previously notified and any such notice shall be deemed to have been given at the time at which it would in the ordinary course of transmission have been received .
6.9 Each party undertakes to maintain the confidentiality of all information supplied by the other and not to divulge such information to third parties without the prior written authority of the other.
Proud members of
Here are some snippets of recent reviews. they can be seen in full on our testimonials page, or on the facebook and google+ links above
“Matt provided an excellent survey service when I was buying my first boat – always a nerve-wracking experience! He was very flexible with timings, arrived promptly and conducted a very thorough inspection, taking time to explain key points to me and offer general boating advice. The report came through very quickly and was comprehensive, clear and made sensible recommendations. I would fully recommend Matt. ” Nick Bournemouth, Review Jan 2016
We purchased our Dufour 36 from ‘Ancasta’ Chichester last April, and they recommended using Matt for our survey. We were travelling from Cardiff , and Matt was extremely helpful and easy to deal with. I attended for part of the survey, and he took time to talk me over the yacht andgave me a very detailed verbal description on the day. This was followed up naturally by a more detailed written report . Everything was dealt with very promptly , Matt was easy to contact throughout the process , and I would highly recommend his services .
“I was very pleased with the survey that you carried out for me,It was comprehensive and at a fair price ,done when I wanted and it was very useful to be able to discuss you findings with you” Chris Forsyth. Olympic 500C. December 2014
I had Matt survey my Rinker 232 in September 2014, he was very thorough and answered any questions I had. Overall an excellent service without fault or delay so if you are looking for a marine survey I would highly recommend Matt. Terry Goulty. Rinker 232 December 2014
“Living in Sweden I found an interesting Beneteau First 305 in the Southampton area. Searching for a surveyor I found Matt West. He made a pre-purchase condition survey to great value for me. He also taught me a lot about this boat model. Knowing the status of the boat we had a nice sailing trip home to Sweden.” Jörgen Haslum December 2014
… A really nice guy, very knowledgeable and helpful. The report was clear and easily understood and all findings were clearly put into perspective for me. Thoroughly recommended! Peter Bristow, Haywards Heath May 2014
Excellent survey at a very reasonable price and the report was received the following morning … Matt was also happy to offer further free advice on the phone several weeks later and I’m sure even years later he’d continue to do so. …. Gary from Fleet. April 2014
…Matt did a great job, supporting me from start to finish and coming up with common sense solutions to potentially tricky problems. I will certainly be instructing Matt for my future surveying needs.Paul Lovejoy, Emsworth Feb 2104
…His inch by inch and nut and bolt complete survey was broken down into easy to understand sections that graded the work to be done using a simple star grading system. ….. He gave me the confidence to make my purchase, undertake the repairs and to have a boat now which has given me many happy hours of sailing. Mark Wood Portsmouth
Our 1984 Sunseeker 25 XPS Portofino required a safety / condition report for insurance purposes. This was carried out very efficiently and without fuss. P. Crowther-Wilton, Banbury 1st January 2014
Matt West was recommended to me …. the service he provides is prompt, reliable helpful and efficient. From initial call to receiving my survey took just a week. I would have no hesitation in recommending Matt” Andrew Campbell
Sent from my iPad December 2013
The previous owner, ….. was very impressed with your level of detail and testing and has kept your details to use your services when he buys his next boat. ….. we are very happy with her and in the knowledge that she has had a very thorough and detailed survey performed on her by a very knowledgeable and professional company. Dave D. December 2013
As a foreigner, having someone local you can trust, acting as your eyes and your ears and helping you to keep you with both feet on the ground, is an investment that’s worth every penny. Joris Van Roy, Belgium December 2013
He went out of his way to be helpful and even accompanied us on the sea trial. He produced an extremely comprehensive survey report and so far 3 months on I have not found a single thing he has missed. He is an accomplished professional with an in depth knowledge of boats and has been an invaluable source of advice. I would have no hesitation in recommending him to you, you would have to go a long way to find anyone better.” Mike S. December 2013
I have used surveyors when buying boats previously and none came up to the standard of service provided by Matt. Peter V. Sea Ray 240 July 2013
A very friendly and exceptionally helpful service, I would definitely recommend them. Rosie T. 43′ Narrow boat June 2013